University
of Macau Library
Student Guidelines for Theses and
Dissertations Submission
(Please read this carefully
before submitting the thesis or dissertation to University Library)
Step 1.
The Master/PhD
student visits “Electronic Theses &
Dissertations Service” under SERVICES
on Library homepage and then downloads and fills in “Master/PhD Thesis Submission Form” on “Submission” tab. On the form, the student MUST agree one of the following
three options of online access of his/her thesis:
a.
to the Internet instantly;
b.
to the University Intranet for three years before opening to the
Internet.
c.
to the Intranet only
If the student does not indicate any option on the
form, it will be regarded that he/she chooses option c.
In order
to fulfill article R9 of the General Rules Governing PhD and Other Doctoral
Degree Programmes, a PhD student must also agree to open access of his/her
thesis to ProQuest database. Exceptions would be allowed for special cases with
sound justification and proper approval from Faculty Dean. If such approval is
received, the thesis can still be accessed to the Intranet. In addition, as
royalty from ProQuest will be provided, the student also needs to indicate on the
form whether the royalty will be received by him/her or donated to the
University.
Step 2.
The student reads carefully “ETDS Instructions” on “Submission”
tab, then logs in and fills in thesis information, uploads and submits a thesis
Full-Text PDF file that is with neither encryption nor watermark.
Step 3.
The student provides the completed “Master/PhD Thesis Submission Form”
with two physical copies for faculty
representative to perform checking. After checking the completeness of details, faculty representative then signs and
stamps on the “Master/PhD
Thesis Submission Form” and first pages of the two thesis copies.
Step 4.
The student submits the endorsed “Master/PhD Thesis Submission Form”,
two signed and stamped physical copies to the Circulation
Counter of the Library in person during counter service hours. Library staff
will check the completeness of the materials and issue a receipt to support that
the student has completely submitted
the mentioned materials. Please note that students MUST come to
Circulation Counter of the Library in person during counter service hours to
submit the mentioned materials and receive a receipt of submission. Any thesis
materials submitted into the Book Drop Box is considered as unsuccessful submission.
Step 5.
After
reviewing the Full-Text PDF file and checking the completeness of thesis materials,
the student will receive a notification email of the result of review. Meanwhile,
library staff will remove the “thesis-not-submitted” status in Student Information
System. Please note that it does
not take more than 5 working days for review before the staff finishes
such procedure.
*In case of discrepancy between the English
version and the Chinese version in respect of all or any part of the contents in
the guidelines, the English version shall prevail.